1. Introduction
Welcome to TheQuornFlyer Photography.
At TheQuornFlyer, we are committed to protecting your privacy and ensuring that your personal information is handled responsibly, securely and transparently.
This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, browse our photography galleries, contact us or use our photography services.
Our website is built and hosted using Squarespace and operates in accordance with applicable United Kingdom data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Website: www.quornflyerphotography.co.uk/
Business name: TheQuornFlyer Photography
Website operator: Matthew J Swain
Location: Leicestershire, United Kingdom
Contact email: TheQuornFlyer@gmail.com
The website operator identified above is the data controller responsible for the personal information described in this policy.
2. Information We Collect
We may collect the following personal information when you interact with our website.
Information you provide voluntarily:
Your name and email address when contacting us.
Your telephone number, if provided.
Information submitted through website contact forms.
Details of photography enquiries, bookings or collaborations.
Correspondence relating to photography services.
Information collected automatically:
When you visit our website, Squarespace and relevant website services may collect technical information, including:
Internet Protocol (IP) address.
Browser type and device information.
Pages visited and time spent browsing.
General geographical location derived from technical information.
Website traffic and referral information.
Cookie preferences and relevant website interaction data.
We only collect information where there is a lawful reason to do so.
3. How We Use Your Information
Personal information may be used to:
Respond to enquiries and messages.
Provide information about our photography services.
Arrange photography bookings or collaborations.
Manage customer relationships.
Maintain and improve our website.
Understand website visitor activity.
Protect the security and functionality of our website.
Meet applicable legal and regulatory obligations.
We do not sell your personal information to third parties.
4. Legal Basis for Processing Personal Information
Under UK data protection law, we must have a lawful basis for processing personal information.
Depending on the circumstances, these may include:
Consent: Where you have given permission for a particular use of your information, such as receiving optional marketing communications or using non-essential cookies where consent is required.
Contract: Where processing is necessary to provide photography services you have requested or to take steps before entering into an agreement.
Legitimate Interests: Where necessary for the reasonable operation of our photography website, responding to relevant enquiries, protecting our services and managing our business, provided your rights and interests are appropriately considered.
Legal Obligation: Where information must be retained or processed to comply with applicable law.
Where processing relies on consent, you may withdraw that consent at any time.
5. Photography and Images
Photography is the central focus of TheQuornFlyer.
Our website may feature photographs taken at railway events, heritage railways, public locations, private photography sessions and other photographic activities.
Some photographs may contain identifiable individuals.
Where a photograph identifies a living individual, it may constitute personal data under UK data protection law.
We assess the lawful basis for using identifiable photographs according to the circumstances, including the purpose of the photography, the location, the reasonable expectations of individuals and any relevant permissions.
Where required, we will seek appropriate consent or another valid legal basis before publishing photographs.
If you appear in a photograph published on our website and have concerns about its use, please contact us using the details provided in this policy.
We will review requests appropriately, taking account of privacy rights, photographic rights and applicable legal obligations.
Publication of a photograph does not automatically mean that an individual has consented to every possible future use of that image.
6. Squarespace Website Hosting
Our website is hosted by Squarespace, which provides website hosting, security, content management and other website functionality.
Squarespace may process information about website visitors, including browser information, IP addresses, device details and website usage information.
Squarespace may process certain information on our behalf and may act as an independent data controller for certain technical information collected through its services.
For more information, please visit:
https://www.squarespace.com/privacy
7. Cookies and Website Analytics
Our website uses cookies and similar technologies to support website functionality and, where enabled, understand how visitors interact with our content.
Cookies are small files stored on your device when visiting a website.
Our website may use:
Essential Cookies
These are necessary for the website to operate correctly, maintain security and provide core functionality.
Analytics and Performance Cookies
Where enabled, these help us understand website traffic, visitor behaviour and how our photography galleries are being accessed.
Third-Party Cookies
Additional cookies may be used where third-party services, such as embedded videos or social media features, are integrated into the website.
Where required by law, non-essential cookies will only be used after obtaining appropriate consent.
Visitors can manage their preferences through the website's cookie controls, where available, or through their browser settings.
For further information about Squarespace cookies, visit:
https://support.squarespace.com/hc/en-us/articles/360001264507-The-cookies-Squarespace-uses
8. Social Media and External Websites
TheQuornFlyer may maintain a presence on platforms including:
Facebook
Instagram
YouTube
Our website may contain links to these platforms or embed content from them.
When you visit an external website, its own privacy policy and data handling practices apply.
We are not responsible for the privacy practices of websites operated by third parties.
We encourage visitors to review the privacy policies of any external services they use.
9. Sharing Your Personal Information
We may share personal information with trusted service providers where necessary to operate our website or deliver photography services.
These may include website hosting providers, email services, booking services and payment processors where applicable.
We may also disclose information where legally required.
We do not sell personal information or share customer contact details with unrelated third parties for their own marketing purposes.
10. Data Storage and Security
We take reasonable technical and organisational measures to protect personal information from unauthorised access, accidental loss, misuse or disclosure.
Our website uses Squarespace's hosting infrastructure and associated security features.
However, no internet-based system can guarantee complete security.
Personal information is only retained for as long as reasonably necessary for the purposes for which it was collected, subject to applicable legal requirements.
Our intended retention periods are:
General enquiries: [Insert retention period].
Photography bookings and customer correspondence: [Insert retention period].
Financial and transaction records: For the period required by applicable tax and accounting laws.
Website analytics and cookies: According to the configured services and their applicable retention settings.
Photographs containing identifiable people: For as long as justified by the relevant photographic purpose and lawful basis, subject to periodic review and applicable rights.
11. International Data Transfers
Some website service providers, including Squarespace and integrated third-party platforms, may process personal information outside the United Kingdom.
Where UK data protection law requires safeguards for international transfers, we will rely on appropriate legal transfer mechanisms or other permitted arrangements.
Further information about Squarespace's data processing practices is available in its Privacy Policy.
12. Your Data Protection Rights
Under UK data protection law, you may have the right to:
Request access to personal information held about you.
Request correction of inaccurate information.
Request deletion of personal information in certain circumstances.
Restrict how your information is processed.
Object to certain processing activities.
Request data portability where applicable.
Withdraw consent where processing relies on consent.
Raise concerns about how your information is handled.
These rights are subject to applicable legal conditions and exceptions.
To exercise your rights, please contact:
We will respond to valid requests within the time limits required by law, normally within one calendar month.
13. Children's Privacy
Our website is intended to showcase photography and provide information about photographic activities and services.
We do not knowingly collect personal information from children through website forms for marketing purposes.
Where photography involves children, we take appropriate account of safeguarding considerations, privacy rights and the circumstances in which images are captured and published.
Parents or guardians who have concerns about photographs or information involving a child may contact us directly.
14. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our photography activities, website functionality, service providers or legal obligations.
Any updates will be published on this page, together with the revised date.
We recommend checking this page occasionally for changes.
15. Contact Information
If you have questions about this Privacy Policy, how we handle personal information, or photographs displayed on our website, please contact:
TheQuornFlyer Photography
Leicestershire, United Kingdom
Email: TheQuornFlyer@gmail.com
Website: www.quornflyerphotography.co.uk/
We aim to address privacy-related concerns promptly and fairly.
© 2026 TheQuornFlyer Photography. All rights reserved.